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Initial Budget

The major deadlines for this semester are:

• 4pm on Thursday, 6 February 2014:Complete the online application before this deadline.
• 4pm on Friday, 7 February 2014:Turn in supporting documents checklist with supporting documents (if applicable) on or before this deadline. You only need to do this if there are supporting documents you are required to submit that you did not include in the online submission.

Here are the steps you must take to request an initial budget for your organization for the semester:

1. Start planning your budget before the semester starts. If you plan to seek SAFC funding, start planning your budget before the semester starts. Certain deadlines occur as early as the the first week of classes. Especially if you are new to the process, see Helpful Resources below for detailed information on what you can apply for and how the process works. In particular, look at the Supported Expenses section of the SAFC Funding Guidelines to find out what sort of activities are eligible for SAFC funding and what materials you will need to collect for each.
   • Option to receive all funds in one semester. Your organization may opt to receive double its tier amount in one semester if it agrees to forgo funding entirely in the other semester. In order to do so, you should request twice what your semester tier would be submit a written request before the deadline for online submission using the following form:
     • Fall/Spring Only Semester Form (Non-Traditional Applicant Form)
     • Your organization will be assigned to a special tier that allows it to receive in one semester up to twice what would be allowed if it applied in both semesters.
2. Register your organization before the semester starts. Your organization must register with the Student Activities Office in order to be eligible to apply for or spend SAFC funds. Complete registration takes several business days and involves submitting signed forms so you should at least start the process before classes start. Allow an hour for changes in your organization to appear in the SAFC online budget system.
3. Start your online application as early as you can. Your organization must apply online. Refer to the OrgSync for help with the application system and process. You can start the online application even if your organization or some of its members do not yet fulfill all eligibility requirements. Verify your organization has fulfilled eligibility requirements by starting your online application in the first week of classes regardless of when you intend to finish it. Unfulfilled requirements will be displayed in a box labelled “Unfulfilled submission requirements” once you have started your application.
4. You can start the online application even if your organization or some of its members do not yet fulfill all eligibility requirements. Verify your organization has fulfilled eligibility requirements by starting your online application in the first week of classes regardless of when you intend to finish it. Unfulfilled requirements will be displayed in a box labelled “Unfulfilled submission requirements” once you have started your application.
5. Complete the online application. Deadlines apply, so please review the SAFC Calendar for information on this semester’s deadline. The online application includes the following:
   • Creating the budget request itself and adding appropriate items to the budget
   • Uploading supporting documents
   • Approval of each president, treasurer, and advisor by entering three separate comments on the budget
6. Turn in supporting document checklist and supporting documents you did not submit online. Your organization must print the supporting document checklist, which you should receive by email when you complete online submission, attach hard copies of any supporting documents not included in the online submission, and turn it in to the SAFC Coordinator at 520 Willard Straight Hall by the supporting documents deadline listed in the SAFC calendar. Required documentation may include the following:
   • Letter of Intent Form
   • Inventory Report Form

Category Transfers

Category transfer requests will be accepted weekly after initial allocations are released until a final deadline at 4pm on Friday, 11 April 2014.

You must download, print, and complete a Special Project and Category Transfer Request Form for each such request. Submit the completed request to the SAFC coordinator at 520 Willard Straight Hall.

Helpful Resources

The most important information resources provided by the SAFC are the following:

• SAFC Calendar with important deadlines and event information
• SAFC Funding Guidelines comprehensive rules about applying for funding and what can be funded
• Guideline Summary a quick resource with checklists and notes about the rules for funding
• Other sources of funding available to student organizations at Cornell
• Orgsync Tutorial step by step instructions on how your organization can request a budget of SAFC funding through orgsync.