Fall 2009

Publications

• Publications must now be printed and distributed while classes are in session during the same semester that funding is approved. Reimbursement and direct payment requests will be denied for publications unless distribution is possible before the last day of classes in the semester.

Travel Events

• A Travel Event Request Addendum must be submitted for each travel event where funding for more than four travelers is requested. The form is available online from the SAFC website.

New Online Application

SAFC will use a new online application system, with several key changes for organizations:

• No extensions or exceptions will be provided for the online budget or supporting documents deadlines on Thursday, 10 September 2009 or Tuesday, 15 September 2009, but you can get it all in as early as Thursday, 27 August 2009, when materials become available.
• In order to start or complete the budget application online, organizations must meet funding eligibility requirements first, including:
  • completing registration process with the Student Activities Office — this involves submitting paperwork, can take several days, and is available to start right now so get started on your registration today.
  • at least 60 percent undergraduate membership
  • officers must agree to abide by the Statement on Ethical Conduct
• After completing the online application, organizations may print up a custom Supporting Documents Checklist to assist in collecting and organizing supporting documentation for the application.
• Since the budget application is now approved by digital, kerberos signature, no hard copy submission is required. Organizations need only submit a single copy of supporting documentation.
• There will be no online test for Presidents and Treasurers. Officers and advisers are expected to read, understand, and comply with the SAFC Funding Guidelines and ask questions about anything they do not understand by emailing SAFC or attending a help session.
• There will be no take in day. Instead organizations may submit supporting documents any day before the supporting documents deadline. After submitting documents, organizations may sign up for an optional hearing, so there’s incentive to get materials submitted early.
• The new application system offers several enhancements, including:

  integration with SAO

  information from your organization’s registration is automatically imported into your SAFC records so you don’t have to enter it twice

  integration with Cornell Directory

  publicly available information in your Cornell LDAP Directory record is automatically imported into SAFC records

  persistence

  you can make changes to your application over several sessions instead of having to do it all at once and you can review your application any time you need to see it

  digital signatures

  you now “sign” your application and the Statement on Ethical Conduct online using your kerberos netid instead of submitting a hard copy of the budget

  documentation checklist

  based on your application, you can download and print a customized Supporting Documentation Checklist to help you collect and organize the documents you need to submit in hard copy

  improved forms and calculations

  lets you enter more accurate information about your requests into the system

  security

  a number of measures have been implemented to make the information in your application as secure as possible