Student Assembly

Sponsored by: Roneal Desai ‘13, Cameron Pritchett ‘15, Don Muir ‘15

Whereas, the Appropriations Committee is the chartered committee of the Student Assembly responsible for allocating the Student Activity Fee.

Whereas, the Appropriations Committee is tasked with holding check-in meetings with by-line funded organizations during non by-line funding years.

Whereas, during non byline funding years, the chair of the Appropriations Committee (the Student Assembly Vice President of Finance) is responsible for writing a summary report detailing the Committee’s recommendations for each by-line funded group.

Whereas, many student organizations are in need of further financial consultation from sitting Appropriations Committee members;

Be it Therefore Resolved, a section XI of Appendix A (“Appendix A: Guidelines for the Allocation of the Student Activity Fee”) be added to the Student Assembly Charter before the current Section XI, “Amendment” (with all following sections renumbered accordingly) the current as written:

XI. Non-Byline Funding Years

A. Non-byline funding year hearings

• Each byline funded organization is required to present to the Appropriations Committee at least once during each non-byline funding year (ie. academic years ending in odd numbers such as 2012–13, 2014–15, etc).

B. Report

1. The Vice President of Finance shall write a report summarizing the Appropriation Committee’s recommendations to each group, which must include a vote of each voting member of the Appropriations Committee on whether they would recommend to increase, decrease, or maintain the byline funded organization’s current allocation from the Student Activity Fee along with the overall sentiment of the committee (as determined by the option which receives the largest number of votes).
2. Each group must receive their report within a one-week period following their hearing.
3. These reports must be made available to the entirety of the membership of the Appropriations Committee during the following academic year, although the members of the Committee during the funding year are not obligated to follow the recommendation.

C. Follow-up Task Force

1. The Appropriations Committee will appoint two voting members of the Appropriations Committee as co-chairs of a Follow-up Task Force that is responsible for meeting with a byline funded organization solely for the purpose of reviewing the recommendations of the Appropriations Committee, as stipulated in the report released by the Vice President of Finance, and providing a feedback mechanism to members of the current and future Appropriations Committee regarding the practicality of any recommendations made in the official report released by the Vice President of Finance along with any efforts made by the organizations to comply with the sentiment of the recommendations provided in the aforementioned report
2. The Task Force will be required to meet with any bylined funded organization that the Appropriations Committee recommended a decrease in funding for during the non-byline funding year for the following funding cycle. Additionally, the Appropriations Committee can require the Task Force to follow up with any additional organizations by a majority vote, regardless of their funding recommendation for the following byline funding cycle. The Task Force must meet with designated groups within six weeks of the Vice President of Finance releasing the report to the aforementioned byline funded organization.
3. The size of the Task Force is up to the discretion of the co-chairs, but should not exceed five persons, including the co-chairs.
4. The Task Force will be required to submit a report detailing its follow up with any organization to the Appropriations Committee by the end of the academic school year, which should include details of an organization’s efforts to comply with the recommendations of the Appropriations Committee, the feasibility and/or practicality of any recommendations of the Appropriations Committee based on the sentiments of the organization, and any other operational, constitutional, or structural changes the group has undergone since meeting with the Committee.

Respectfully Submitted,

Roneal Desai ‘13
Vice President of Finance
Student Assembly

Cameron Pritchett ‘15
Minority Liaison At-Large Representative
Liaison to the Student Assembly Finance Commission
Student Assembly

Don Muir ‘15
Arts & Sciences Representative
Student Assembly

(Reviewed by: Appropriations Committee, 1/28/2013)