Whereas the Student Assembly passed (Spring 2009) Resolution 21 establishing a moratorium on the formation of new student organizations during the Spring 2009 semester and ended June 1, 2009 in an effort to formally analyze and document issues facing the student organization registration and funding process;
Whereas the RSO Auditing Task Force was commissioned to find solutions to the problems that have hindered efficient and proper allocation of student funds and campus resources, and to develop a system of registration that discourages unnecessary replication of student organizations;
Whereas that the Student Assembly adopted the changes, procedures, and list of potential duplicate groups recommended by the RSO Auditing Task force and created the Student Assembly Organizational Review Committee in the fall of 2009;
Whereas the Student Assembly Organizational Review Committee has been operational for the academic year 2010–2011;
Whereas the Office of the Assemblies does not have the capabilities to support the full functions of the Student Assembly Organizational Review Committee in that it cannot provide committee members access to the Student Assembly Finance Commission Charon allocation system;
Whereas the Student Assembly Organizational Review has yet to discover a case in which an organization is deemed a duplication of another existing organization on campus per duplication criteria outlined in the New Organization Review Process and the Continuing Organization Review Process;
Be it therefore resolved that Article VI; Section II Part K. of the Student Assembly bylaws is amended to read as follows:
Section 2:
- K. Student Assembly Organizational Review Committee (SAORC) - The Organizational Review Committee (SAORC) will be charged with reviewing new undergraduate student organization applications, and reviewing undergraduate organizations that are in current existence if and only if an organization that violates any or part of the Continuing Organizational Review Process criteria outlined below is brought to the attention of the chair. The SAORC shall be chaired by an assembly member, staffed by four more assembly members, one of which shall be the SAFC liaison and four community members. Quorum is six voting members.
- 1. New Organization Review Process — This is the primary function of the committee. It is to: (1) to analyze the organization’s potential longevity as well as the group’s space and funding needs, (2) to assess how the new organization is different from existing groups on campus, and (3) to encourage the students who wish to form an organization to take advantage of economies of scale by working with pre-existing organizations. The committee has the power to grant or deny the students’ request to form an organization. The committee can only deny the students’ request if (1) the proposed organization’s charter/bylaws duplicate the charter/bylaws of a pre-existing organization on campus, (2) the proposed organization’s mission statement duplicates the mission statement of a current group on campus and (3) the proposed organization’s essential function duplicates the essential function of an existing organization on campus. Exceptions to these three criteria may be made if the new organization can demonstrate the necessity for the duplication of an organization. The committee must have a simple majority to approve the registration of a new student organization. The committee must have a two-thirds majority of those present to deny the formation of an organization and, if a two-thirds majority is attained, the committee must present a written statement to the SA outlining how the proposed organization fulfills criteria 1, 2 and 3. The committee must meet with the group’s representatives within ten business days, excluding days when classes are not in session, of the filing of the group’s application. Upon meeting with the organization, the committee must present its decision to either approve or deny the application within ten business days, excluding days when classes are not in session. If the committee does not fulfill this time-line the group is automatically approved and allowed to form.
Quorum is six voting members.
- 2. Continuing Organization Review Process - This function of the committee is to review the status of undergraduate groups currently registered on campus. This committee has the power to revoke the RSO recognition of an organization on campus if an organization is deemed a duplication of another existing organization on campus per duplication criteria outlined in the New Organization Review Process and this section.The SAORC will research and address (1) the overlap of purpose, members, advisers, and events between organizations, (2) the per student funding ratio, and (3) the narrowness or specificity of the organization’s purpose in relation to other existing organizations on campus. This committee will review an existing organization on campus if and only if the chair is made aware of an organization that could potentially be deemed to be a duplication of another existing organization as per the duplication criteria outlined in the New Organizational Review Process and in this section (points (1), (2), and (3) above). For the review process, the committee must notify the group that it is being reviewed by the SAORC. If necessary, the committee may require (1) a list/count of their members, a list/count of the members on their listserv, a list/count of the individuals who attended their largest event each semester, (2) a summary of their activities in the last four semester, (3) a spreadsheet with their revenues per funding sources and expenses per activity, and (4) a calculation of their SAFC funding per member. If deemed necessary, one member of the committee may attend the organization’s meetings to learn about the organization’s membership and the organization’s dynamics. Upon completion of the continuing review process, the committee must have a 4/5 majority to revoke an organization’s RSO recognition and must submit a written statement to both the Student Assembly and the organization detailing the proceedings. The group may appeal the committee’s decision to the Student Assembly.
Respectfully submitted,
Mohit Gulrajani ‘12
International At-Large Representative
Chairman, Student Assembly Organizational Review Committee