SA: November 20, 2008 Meeting Attachment

R.15 Eliminate SAFC Late Budget Submission Policy

Originally Presented On:	Thursday, November 20, 2008
Sponsors:	Rebecca Smith
Subject of Resolution:	Eliminate SAFC Late Budget Submission Policy
Status/Result:	-

Whereas, the Student Assembly Finance Commission (the commission) is chartered by and reports to the Student Assembly (the assembly);

Whereas, the commission’s Funding Guidelines (the guidelines) are subject to the approval by the assembly;

Whereas, the guidelines, in Chapter 3, Section 1, stipulate that student organizations may receive partial allocations from the commission for certain errors if they submit corrections after the deadlines set by the commission; and,

Whereas, it is the sense of the body that the implementation of Chapter 3, Section 1 is problematic for the following reasons:

- The commission cannot practically anticipate the amount of late requests it will receive and therefore cannot rationally decide how much funding to set aside for groups,
- The office cannot adequately prepare and review materials submitted after the deadline in time for consideration along with other requests and materials that are submitted on a timely basis,
- Neither the commission nor the office has the means to easily distinguish or decide which portions of an application should be affected by the stipulation,
- The guidelines do not specify a firm date after which such corrections may not be accepted, and,
- Allowing late submission undermines the purpose of the deadline, which is to assure the office and commission have adequate time to review requests and provide due process;

Be it therefore resolved that, Article 3, Section 1 of the guidelines be amended as followed with insertions indicated in bold and deletions indicated in strikethrough:

The commission will not accept late submissions.

Be it further resolved, that the amended guidelines will be put into effect starting in the Spring 2009 semester.

Respectfully submitted,

Rebecca Smith ‘11
At-Large Representative

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