EA Drafts: Bylaws (February 18, 2009 Draft)

Preamble

The Employee Assembly (the assembly) establishes these bylaws under the authority granted by its charter (the charter). Except where otherwise indicated, these bylaws are subject to amendment by a regular majority of the assembly. These bylaws are organized into chapters corresponding to articles of the charter.

Chapter 1: Establishment

Chapter 2: Authority

1. Once a month representatives of the EA and the other constituent bodies will meet with the President, Provost, Senior Vice President, and Vice President for Student and Academic Services, for an informal exchange of information and views. The EA Chair will attend this meeting regularly, along with not more than two other EA members. The Chair will select these two other representatives in rotation, so that every EA member will have an opportunity to attend at least once a year.-}The Chair and up to two other EA members selected by the Chair participate in monthly assemblies leadership meetings organized by the Vice President of University Communications.
2. The Chair and the Executive Vice Chair participate in regular meetings organized by the Vice President for Human Resources with the editor of the PawPrint and the employee-elected trustee of the university.
3. The assembly appoints one of its voting members to serve as a non-voting liaison to each constituent assembly with which it interacts. Delegates receive the agendas and minutes the constituent assembly to which they are assigned, but only attend those meetings where they anticipate business pertinent to this assembly.
4. Each constituent assembly with which the assembly interacts may appoint a non-voting delegate to receive updates, including agendas and minutes of meetings, on the assembly’s activities and to attend the open portions of the assembly’s meetings.

Chapter 3: Membership

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2. The assembly may designate other ex-officio members deemed necessary and appropriate.
3. If more than five members of the assembly are nominated to fill the seats of the University Assembly, selection will be done by secret ballot. The remaining vacancies may be filled in the same manner as provided for committees.

Chapter 4: Officers

1. Chair

2. Executive Vice Chair

1. Notification of to affected parties includes:
   1. the chief contact for the for the resolution or committee action being undertaken; and,
   2. the charge to the committee conducting the business and the dates of meetings when the business will be considered, if applicable.

3. Vice Chair for Internal Operations

1. The agenda orientation meeting includes:
   1. dissemination of written and verbal guidelines which articulate expectations for committee members and principles for efficient operation of committees;
   2. continual communication with the Chair and Vice Chair for Internal Operations of the assembly;
   3. the writing and conveyance of committee minutes to the assembly;
   4. the setting of priorities for committee study/action;
   5. the advisory role of the committee;
   6. the method for action/resolutions/concerns to be addressed to the assembly;
   7. the importance of efficient use of committee time;
   8. a review of each committee’s charge;
   9. the hierarchy for reporting and taking action (chain of command);
   10. the expectations for how the committee should function;
   11. the content, function and time frames for annual and final reports; and,
   12. the expected date of the final report for all ad hoc committees.

4. Vice Chair for Finance

5. Parliamentarian

Chapter 5: Procedures

Chapter 6: Committees

1. The following policies apply to ad-hoc committees:
   1. For each ad hoc committee, the committee charge shall be written prior to the formation of the committee and the appointment of its members.
   2. Every ad hoc committee charge shall include a “sunset” clause with a specific date by which the committee is expected to report back to the EA.
2. The Communications Committee may designate up to two of its members to serve as voting members on the editorial board of the PawPrint.

Chapter 7: Amendment

Chapter 8: Programs Administered by Employee Assembly

1. Cornellians Aiding and Responding to Emergencies Grant Fund

1. The assembly establishes the Cornellians Aiding and Responding to Emergencies (CARE) grant fund to support and assist employees and faculty experiencing financial hardship from non-medical catastrophic events beyond their control.

2. George Peter Award for Dedicated Service

1. The George Peter Award for Dedicated Service recognizes employees who consistently demonstrate a high degree of excellence in the performance of their duties and who prove their willingness to extend themselves to help others and go above and beyond the normal expectations of their job responsibilities. It is awarded to one employee at a time and may be awarded up to four times per academic year. The Staff Recognition and Awards Committee is charged to develop and maintain criteria for review of nominations. Additionally the committee coordinates the event where the award is presented to its recipient.

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