Employee Assembly Meeting Minutes
Wednesday, April 2, 2003
12:15 p.m. - 1:30 p.m.
Hagan Room, Schurman Hall VET

I. Call to Order and Introductions

D. Goss, Vice Chair, called the meeting to order at 12:17 p.m.

Attendance:

Present: Deb Billups, Donna Goss, Tammy Johnson, Patricia Mahoney, Stephanie LaLonde, Thomas Shelley, Mary Smallwood Churchill

Absent: Brandi Smith

Excused: Joseph DeMarco, Dawne Martyniak, Lisa Rose

Others Present: Pat Haugan, Tammy Bishop, Julie Wilmont (VET)

II. Call for Late Additions to the Agenda

D. Goss asked for any late additions.

M. Smallwood Churchill wanted to add elections and benefits.

III. Approval of Minutes

March 19, 2003

D. Goss asked if there were any corrections or additions that anybody would like to make to the minutes.

There were some amendments made.

D. Goss entertained a motion to approve the minutes as amended.

T. Johnson made a motion to approve the minutes.

P. Mahoney seconded it.

IV. Report from the Chair

D. Goss welcomed the VET guest, Julie Wilmont who is a pharmacist in the Vet School. She has been there since July.

1. Staff Grad Celebration
   To celebrate staff who are graduating from Cornell and area colleges this May. The celebration will be May 16 at AD White House, 4:00 — 5:30 pm.
2. D. Billups said that Office Professionals Day is April 23 and there will be a celebration in Bailey Hall. Lunch begins at 11:30.

V. Open Forum

T. Johnson said that there is an open house at the Vet School on Saturday, April 5 from 10–4.

The EA members introduced themselves to Julie.

P. Mahoney reminded everyone that the May meeting will be in Geneva.

P. Haugen asked if there could be a meeting at Brown Road.

D. Goss said that she should e-mail her request to the OA.

VI. Committee Reports

D. Goss asked members to give a brief update on their committees.

Education Committee

S. LaLonde went over the minutes that were included in the agenda. She also said that they will be featuring articles to highlight staff taking classes/workshops. These articles will be in PawPrint.

Finance Committee

P. Mahoney said that she is trying to schedule a meeting for April.

AdHoc Charter Committee

T. Shelley said that they are trying to schedule a meeting. If anyone has any ideas or comments about the charter, please e-mail them to him.

Communications Committee

D. Goss said that the ComCom has a lot of initiatives going on.

• GPADS — scheduled for April 29.
• New Employee Orientation — ComCom would like to have an EA presence there to reach out to new staff members. The committee is trying to attend a session to see what the presentation is about.
• Strategy — They are working on a strategy for the EA.
• Awards — They are working on getting a sub-committee for awards.

VII. Unfinished Business

There was nothing.

VIII. New Business

A. Education Committee Charter Change

7.4 The Employee Education Committee — The mission of the Employee Education Committee shall be to support employee development, goals, and opportunities. The committee shall consist of two (2) members of the EA. These individuals may also serve on other committees of the EA or the UA. The committee shall also consist of at least five (5) at-large members selected by the IOC and at least one person from Benefit Services, Organizational Development Services, and the School of Continuing Education and Summer Sessions. The committee shall:

7.4.1 publicize existing educational opportunities for employees at Cornell University; promote and support staff training and development.

7.4.2 help to determine employee education needs.

7.4.3 identify gaps in employee educational opportunities with the assistance of the appropriate administrators.

7.4.4 promote and support supervisory training and development.

7.4.5 survey the education programs of comparable institutions and recommend how we may incorporate and benefit from their experience.

7.4.6 provide regular reports concerning the Employee Education Committee activities to the EA.

7.4.7 not engage in any activity described in Article 2. Section 10 of the Charter.

D. Billups made a move to motion to approve the Education Committee charter change.

M. Smallwood Churchill seconded.

Motion was unanimously passed.

Staffing Committees

T. Johnson gave an update on the EA committees and how many seats there were available.

She also said that she was going to be the EA rep to the Staff Diversity Council, but has time conflicts. She asked if anyone was interested. D. Billups said that she would be and T. Shelley said that he would be the back-up.

GPADS

D. Goss gave the GPADS update in her Communications Committee update.

Elections

M. Smallwood Churchill had some questions about the elections and how it is worded in the charter. She also asked about filling vacancies.

T. Shelley said that this is something for the AdHoc Charter Committee to look at and to please e-mail him.

Benefits

M. Smallwood Churchill said that she received a flier/letter from OHR regarding benefits and thought that they could write something to employees to see if they received it. D. Goss said that the next person who is doing PawPrint News & Views should say something.

IX. Adjournment

The meeting was adjourned at 1:23 p.m.

Respectfully submitted,
Tammy Bishop
Office of the Assemblies